Consultancy AI

Financial control

One set of lines,
from tender to certificate.

Quantities from the model or the drawings become the pricing schedule. Bidders price it, the returns are compared line for line, and once the contract is let each application is assessed against the same lines and certified.

Consultancy AI·Larkspur House › Applications › Application 4
Application 4 · Main contract
Larkspur House · valuation to 31 August · assessed by the client's QS
Consultancy AI
Applied
£874,316.00
this application
Certified
£0.00
awaiting assessment
Retention 3%
£0.00
held to practical completion
Net due
£0.00
final date 27 September
CodePackageContractAppliedCertified
PRELIMPreliminaries£298,412£149,206£149,206
3900General builderswork£34,320£22,300£22,300
4000Drylining£352,300£176,150£168,400
4100Suspended ceilings£252,657£63,160£63,160
5500Mechanical services£1,150,000£287,500£275,000
5600Electrical services£880,000£176,000£176,000
Assessed against the contract sum · 2 lines certified below the application, with the reasons recorded

A valuation assessed line by line: two lines certified below the amount applied, with the reasons recorded.

From the measure to the certificate

Each stage hands the next one its figures

Consultancy AI·Larkspur House › Models › Quantities
Quantities
LH-BME-ZZ-ZZ-M3-M-0001 · measured from the elements
Consultancy AI
LTHW Flow
SystemRunsLength
LTHW FlowPipework51304 m
LTHW ReturnPipework51296 m
SprinklerPipework45626 m
Supply AirDuctwork67440 m
Extract AirDuctwork47294 m
LV ContainmentContainment40256 m
Plant4counted
Proposed pricing schedule
One section per system, one line per type, quantities from the model. Rates stay yours.
6 sections · 10 linesWrite to pricing schedule
01

Quantities from the model and the drawings, not from a scale rule

Run lengths and counts come from the IFC, by system and by level. On a drawing, counts, lengths and areas are measured on the sheet. Either way the measure is written into a pricing schedule, a line per item.

  • One section per system or trade, one line per type; every line says how it was measured.
  • Rate books hold your rates. Apply one to a schedule in a single step.
  • The schedule goes out with the tender as the document the bidders price.
3D models in detail
Consultancy AI·Larkspur House › Tender packages › 4000
4000 — Drylining
Larkspur House · tender package · bids due 4 October
Consultancy AISend enquiry
InviteesWinnerDocumentsProgrammeRFIsAddenda
InviteeContactOpenedWill tender
Halliwell DryliningJ. HalliwellOpened Yes
Apex InteriorsR. MensahOpened Yes
Norton & BellS. NortonOpened Yes
Croft PartitionsD. CroftSentAwaiting
Enquiry sent to 4 · 3 opened · 3 will tender · 1 chased
Goes out with the enquiry
Enquiry letter Scope of works — drylining Design responsibility matrix Pricing document (12 items) Drawings — 14 sheets Programme extract
Tender queries
2
private to the bidder
RFIs
1
answer broadcast to all
Addenda
1
drawings reissued P3
02

The package goes out once, and everything about it stays with it

Build the package from the scope, the drawings and the pricing schedule, choose the invitees and send the enquiry. Bidders work in a portal: they open the documents, ask their queries and return their price there.

  • See who has opened the enquiry, and who has said they will tender.
  • A query is private to the bidder who asked; the answer can be broadcast to all.
  • Addenda reissue drawings and schedules to every bidder, on the record.
Consultancy AI·Tender package 4000 › Bid comparison
4000 — Drylining
Larkspur House · Tender package · Bid comparison · returns 3 of 4
Tender AnalysisConsultancy AI
InviteesCompareAnalysis
ItemDescriptionHalliwell DryliningApex InteriorsNorton & Bell
4000.1Metal stud partitions, levels 1–3£182,400£176,900£214,200
4000.2MF ceilings and bulkheads£96,300£101,800£94,750
4000.3Fire-stopping to compartment lines£24,100excluded£26,800
4000.4Acoustic upgrades, meeting rooms£31,500£29,950£30,400
4000.5Attendances and preliminaries£18,000£22,500£17,250
Return total£352,300£331,150£383,400
In lineQuery raisedOutlier
3 queries raisedFinal analysis£0.00
Tender queries · drafted from the comparisonSend to bidders
4000.1Norton & BellPartitions 17% above the other returns: confirm the specification allowed for (BS EN 520 board, 70 mm stud).Outlier
4000.3Apex InteriorsFire-stopping excluded: price the compartment lines on drawing 03001 or confirm the exclusion stands.Outlier
4000.5Apex InteriorsAttendances 25% above the others: confirm what the sum covers beyond the preliminaries listed.Query
03

Returns compared line for line, with the queries already drafted

Each return lands against the schedule it was priced from, so like compares with like. Outliers and exclusions are flagged as the returns arrive.

  • Green, amber and red by line: in line, to be queried, an outlier.
  • Tender queries are drafted from the comparison, addressed to the bidder, ready to send.
  • The analysis behind your recommendation is the record, not a spreadsheet beside it.
Consultancy AI·Larkspur House › Financial › Contract
Main Contract Verified
P26001 Larkspur House › Financial › Main Contract
Consultancy AIView contract
Contract 11Key Terms 10Pricing
Larkspur House — JCT Design and Build 2016
Larkspur House JCT DB 2016 – executed.pdf · 17.6 MB · uploaded 05/01/2026 · executed as a deed
Pages
214
Clauses
11
Key terms
10
Flags
3
Key termExtractedClause
Retention3%, half released at practical completion4.20
Interim valuationsMonthly, application on the 25th4.7
Payment notice5 days after the due date4.9
Pay less notice7 days before the final date for payment4.10
Final date for payment+14 days from the due date4.9
Liquidated damages£2,500 per week · worth a look2.29
Defects liability12 months from practical completion2.35
Contract sum£2,967,689.00 · as executed2
Timetable set once here and used for every valuation’s statutory dates. Ask the assistant anything the contract says.
04

The contract read once, its terms extracted, its dates set

Upload the executed contract and it is read: the clauses registered against the PDF, the key terms pulled onto their own tab, the payment timetable set once and used for every valuation.

  • Retention, notices, final dates, liquidated damages and defects liability, with the clause each came from.
  • Payment and pay less notice dates follow from the timetable, valuation by valuation.
  • Ask an agent what the contract says. It answers from the text and cites the page.
Can the agents read our contract?

Questions

How does the contractor’s application reach us?
If the contractor runs its jobs on Construction AI and is connected to the project through the contract, its application arrives in your account as submitted, against the contract lines. If not, you enter it. Either way you assess it line by line, and the valuation records what you certified and why.
What happens to our certificate?
It is issued from the valuation, with the retention and the dates from the contract timetable. To a connected contractor it arrives against the application it answers. To anyone else it is a document you send.
How are instructions and variations handled?
An instruction or a price request is raised from the record. To a connected contractor it arrives in its account, to act on or to price. Variations are valued against the contract lines and carried into the valuations that follow.
Can the agents read our contract?
Yes. Upload the contract and its sections are identified and the key terms extracted onto their own tab. The text is also indexed by meaning, so a question about payment terms, defects liability or liquidated damages is answered from the contract, with the page cited.
Can we price with our own rates?
Yes. Rate books hold your firm’s rates, with their build-ups. Apply a rate book to a pricing schedule and the lines it covers are priced; the rest are left for you.

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